Rulebook

§ 1: The community’s name is Indian Community of South Denmark (ICSD)

§ 2: The community is placed in Kolding Kommune.

§ 3: The community’s purpose is to make existing as well as new Indians feel at home and promote integration with the Danish society.

§ 4: Anybody who has an interest in the Indian community can become a member.

§ 5: The general assembly is the community’s highest authority. Publication of date for general assembly must be given 3 weeks before date. Proposals for the general assembly shall be given to the President 2 weeks before the general assembly.

In case of a pandemic situation, the general assembly can be held virtually.

The agenda shall cover the following areas:

Choosing a facilitator for the assembly
Choosing a person to summarize in writing
Chairman report
Presentation of accounts
Defining the membership fee for the coming period
Presentation and handling of proposals from the members
Election of board members( President and 1.Board member every even year and Vice President,Treasurer and 2.Board member every odd year)
Election of auditor
Any other business (AOB)

The elected board will constitute on the first meeting shortly after the general assembly

§ 6: The general assembly has authority to make decisions regardless of the number of appearing members. The only exception to this is ending the community and the usage of funds. To end the community, a no less than 2/3 of the members have to vote in favor.

§ 7: Extra-ordinary general assembly can be arranged at any time by the board, and have to be arranged when 2/3 of the members express a need for it in writing. Information of an extraordinary general assembly must be informed latest 10 days before

§ 8: Leadership consists of the board. The board represents the community in all relations. The boards’ decisions and actions, which are in harmony with the community’s purpose and rules obligates the community. The board consists of a President, vice President, treasurer, two board members . The number of votes must always have be an odd number. Every board member has only one vote.

§ 9: The community’s funds are administrated by the treasurer and kept in a bank account created in the name of Indian Community of South Denmark. It is only the treasurer who has access to the account.

§ 10: Application for membership must be forwarded to the board.

New members pay within 15 working days after signing up for membership. If a member have not paid membership fee within 4 weeks of the defined date, the member will be excluded from the community.It will be up to the board to approve a possible reentry into the community.

§ 11: Working for the community is unpaid. Expenses related to the work of the community can be covered upon approval of the board.

§ 12: Resigning from the community has to be submitted in writing to the treasurer no later than 14 days before the beginning of a new membership fee period i.e.,15. December .

§ 13: Changes to these rules can be made at any general assembly, regardless of the number of appearing members, if at least 2/3 of the members present vote for the changes. Except for issues related to § 6.

§ 14: Exclusion. The board can exclude a member, if a majority in the board finds that the member in question have explicated a behavior which goes against the interests of the community. Members can submit questions regarding exclusion in writing for the coming ordinary general assembly, as specified in § 5.

§ 15: The community is only liable for its commitments with the funds of the community itself. Neither the members of the board are personally liable for the community’s commitments.

§ 16: In the case of dissolution, the community assets will be given to non-profit purposes, which is decided at the general meeting.